BATAVIA ALUMNI
ASSOCIATION
BY-LAWS AND CONSTITUTION
ARTICLE
I - NAME
The
name of the organization shall be the Batavia High School Alumni Association,
hereinafter referred to as the “Association.”
ARTICLE
II - PURPOSE
Section
1.
The purposes for which the association is formed are exclusively for
charitable, religious, educational and scientific purposes as those terms are
defined by the Ohio Non-Profit Corporation Law and the Internal Revenue Code of
1954, as amended from time to time.
Section 2.
To provide annual scholarships to deserving graduates of the Batavia High
School, Batavia Local School District, Clermont County, State of Ohio.
All funds donated for scholarship purposes shall be kept in separate
accounts and used for scholarship purposes only.
All donations received with no restrictions or directions, shall be
placed in the General Scholarship Fund and invested in securities selected by
the Finance Committee. Income from
investments in the General Scholarship funds may be used for the reasonable and
necessary expenses of the Association. Special
scholarship funds may be accepted and the wishes of the donors as to investments
and preferences for scholarships will be followed if according to law and the
Internal Revenue Code.
Section 3.
To provide volunteer assistance to the students, counselors,
administrators, teachers and their organizations within the Batavia school
system in their endeavors in the areas of general and special education, music,
art, athletics, and other extracurricular activities and programs.
Section 4.
To purchase, lease or hire real property, buildings, services, materials
and goods for the direct and indirect benefit of these named individuals,
organizations and programs, and to generally promote the health, well-being,
knowledge and breadth of experience of the students of Batavia Local School
District and its Alumni.
Section 5.
To perpetuate the friendships formed as undergraduates, maintaining these
friendly relations through social, professional or business contacts and by
having individual class meetings or class reunions, parties, dances, picnics and
other social events.
ARTICLE
III - MEMBERSHIP
The membership shall be open to all graduates of the Batavia High School,
Batavia Local School District, Clermont County, Ohio and others.
The memberships may be classified as Annual and Life Memberships.
Members shall each have the responsibility of electing trustees, serving
the Association as committee members, chairperson of committees and officers and
trustees, and generally supporting the programs and activities of the
Association.
ARTICLE
IV - DUES
The annual and life memberships shall be set by the Board of Trustees at
their annual organizational meeting or at a special meeting called for such
purpose. Life Members shall be
exempt from annual dues.
ARTICLE
V - ANNUAL MEMBERSHIP MEETING
The
annual membership meeting shall be held on the second Saturday of May of each
year. Election of the members of
the Board of Trustees shall take place at this meeting. Notice of the annual meeting must be published in the local
newspaper a minimum of ten (10) days prior to the date set for the meeting.
The Board of Trustees may provide for such further notice as deemed
advisable.
The election shall proceed as follows.
Nominations for the offices of President, Vice President, Secretary, and
Treasurer shall be received. Votes
shall be cast by members in attendance for each of these positions and those
receiving a plurality of the votes cast will be declared elected.
The officers elected shall serve a term of one (1) year, or until a
successor is elected.
ARTICLE
VI - BOARD OF TRUSTEES
The Board of Trustees shall consist of six (6) members and shall have
general supervision of the affairs of the Association.
It may make general rules and regulations for the government of the
Association and its members. The
only qualification for serving as a member of the Board is that the individual
must be a member in good standing of the Association. At the annual meeting in 1984, three (3) trustees shall be
elected for a one (1) year term and three (3) trustees shall be elected for a
two (2) year term. Thereafter, all
trustees shall be elected and serve two (2) year terms.
The Board of Trustees shall elect a Chairperson at the organization
meeting following the annual meeting each year.
The Board of Trustees shall meet in joint session with the officers at
least quarterly.
ARTICLE
VII - REMOVAL OF MEMBER OF BOARD OF TRUSTEES
A trustee or officer may be removed by the affirmative vote of four (4)
members of the Board of Trustees if he or she is found to have missed three (3)
consecutive and regularly called meetings of the Board without just cause.
In such event, the remaining members of the Board shall elect a
replacement to fill such unexpired term.
ARTICLE
VIII - COMMITTEES
The Association shall have the following standing committees, whose
members shall be appointed and serve at the pleasure of the President subject to
approval of the Board of Trustees:
Membership
Finance
Nominating
Historian
The
Board of Trustees may form and convene such other committees as it deems
necessary from time to time. The
President shall have the authority to appoint members and chairmen of such
committees subject to the approval of the Board.
ARTICLE
IX - AUDIT OF BOOKS
The books and accounts of the Association shall be audited from time to
time by an individual selected by the President.
ARTICLE
X - AMENDMENT
These regulations may be amended by two-thirds vote of the members
present and voting at any annual membership meeting.
Revised May 9, 1998